Supplier invoices
Vendor, dates, line items, SST and totals extracted, checked against the PO and ready to post.
Document AI
Invoices and orders, read, checked and posted for you
Document AI reads invoices, delivery orders, claims and forms from PDFs, scans and phone photos. It matches them to your POs, sends exceptions for approval and posts clean entries into SQL Account, AutoCount or Xero.
PDFs, scans & phone photosSQL Account, AutoCount, XeroFull audit trail
What it handles
The paperwork your team retypes every day
If a person reads it and keys it into a system, Document AI can usually do the reading and keying for them.
Delivery orders
Quantities compared with the PO and invoice, so short or wrong deliveries are flagged before you pay.
Claims and receipts
Staff snap a receipt on their phone. The amount, category and date are read and sent for approval.
Forms and applications
Customer forms, applications and registration documents turned into clean records in your database.
Purchase orders from customers
Orders that arrive as PDFs, emails or photos read and booked as Sales Orders.
Anything that doesn't match
Low-confidence fields and mismatches are highlighted for a person to check, never posted blindly.
Document AI & Automation
Paperwork that processes itself
PDFs, scans and phone photos of invoices, delivery orders, claims and forms, turned into clean, checked data.
Every document is matched against POs and records. Anything under your limit is approved, and the rest goes to the right person.
Entries land in SQL Account, AutoCount, Xero or your own database, with a full audit trail.
Extracted from INV-2291.pdf
VendorSyarikat Maju Sdn Bhd
99%Invoice date14 Sep 2026
99%Total (incl. SST)RM 4,280.00
98%Line items12 of 12 read
DoneApprovals
SM
Syarikat MajuRM 4,280 · matches PO-1180
Auto-approvedPL
Pantas LogistikRM 12,900 · over limit
Sent to FinanceKT
Kilang TimurQty differs from DO
Needs reviewSynced today
SQL
SQL Account148 entries · 2 min ago
SyncedAC
AutoCount36 delivery orders · 5 min ago
SyncedGS
Google SheetsDaily summary · 8:00am
SyncedHow a document flows
From photo to posted entry, with a person in control
Capture
Documents arrive by email, WhatsApp, a shared folder or a scanner. Nobody has to rename or sort them.
Read and check
The AI extracts every field, checks totals and SST, and shows how confident it is in each value.
Match and approve
Matched against POs and delivery orders. Anything under your limit is approved, the rest goes to the right person.
Post and file
Entries land in your accounting system with a link to the original document and a full audit trail.
Related example: ShingTik orders booked straight into SQL Account
Customers send orders on WhatsApp by text, photo or voice note. The AI reads them and books the Sales Order in SQL Account, about 90% of Sales Orders in September 2026.
Works with
Posts into the systems your accountant already uses
No new accounting software. Document AI writes into what you have and keeps your records clean.
See all integrations- Accounting: SQL Account, AutoCount, Xero and custom ERPs
- Where documents arrive: Gmail, Outlook, WhatsApp, Google Drive, SharePoint, shared folders
- Approvals: email, WhatsApp, Microsoft Teams or Slack, with limits you set
- Reporting: Google Sheets, Excel or your own database
- Your data stays yours: PDPA-aligned, enterprise AI that doesn't train on your data
Free AI proposal + interactive prototype · no obligation
See how much of your paperwork AI could handle
Bring a few sample invoices or orders to a free 45-minute call. Then we send a free AI proposal and an interactive prototype that reads them.