Approvals
Purchases, claims, leave and discounts routed to the right person, with reminders until someone decides.
- Approve from email, WhatsApp or Teams
- Limits and rules you set
Workflow Automation
The busywork between your systems, done for you
We automate the steps your team repeats every day: chasing approvals, moving orders between channels, syncing stock, updating customers and building reports. It runs in the background and connects the tools you already use.
Keeps your current toolsPeople approve what mattersLogged and monitored
Order to deliveryRunning · last run 2 sec ago
Reorder approvedAisyah tapped approve in Teams
Workflows we automate
If it follows the same steps every time, it can run itself
These are the workflows we see most in Malaysian SMEs. Yours will look a little different, and that's the point: we build around how you work.
Order processing
Orders from WhatsApp, Shopee, Shopify, WooCommerce and email collected in one place and pushed to your system.
- No retyping between channels
- Invoices and DOs created for you
Stock sync and reorders
Stock levels kept in step across channels and outlets. Reorder drafts prepared when items run low.
- Fewer overselling mistakes
- You approve every purchase order
Customer status updates
Order confirmed, shipped, delivered or delayed: customers hear from you on WhatsApp or email without anyone typing.
- Fewer “where is my order?” calls
- In English, BM or Chinese
Reports
Daily sales, outstanding payments and weekly stock reports built from your systems and sent on schedule.
- Google Sheets, Excel or email
- Unusual numbers flagged
Data between systems
New customers, leads and payments copied between your CRM, accounting and spreadsheets so records match.
- HubSpot, SQL Account, Sheets and more
- Errors logged and alerted
Before and after
One order, two ways of handling it
Illustrative example
Today, by hand
- Staff check Shopee, WhatsApp and email for new orders
- Each order is retyped into the accounting system
- Stock is updated on each channel separately, often late
- Customers message to ask where their order is
- The weekly report is built from spreadsheets on Friday
With automation
- New orders from every channel land in one list
- The Sales Order is created in your system automatically
- Stock updates on every channel within minutes
- Customers get status updates on WhatsApp
- The report arrives in your inbox every morning
How we build it
n8n and custom code, connected to what you already use
We use n8n for flexible, visible workflows and write custom code where a workflow needs more. AI steps are added where judgement is needed, such as reading a message or a document.
See all integrations- Sales channels: WhatsApp Business Platform, Shopee, Shopify, WooCommerce, email
- Accounting and stock: SQL Account, AutoCount, Xero, custom databases
- Team tools: Google Workspace, Microsoft 365 and Teams, Slack, Notion
- CRM and payments: HubSpot, Salesforce, Stripe
- Built to last: error handling, logging and alerts in every workflow, and you own it
Free AI proposal + interactive prototype · no obligation
Find the workflow worth automating first
In a free 45-minute call we map your daily routines and rank what to automate by time saved. Then we send a free AI proposal and an interactive prototype.